FAQs About ACA Forms for Employers

Zenefits will only generate Form 1095-C  for companies who fully complete the ACA Compliance process in Zenefits. The ACA Compliance app allows administrators to generate IRS Form 1095-C for companies with 50 or more full-time equivalent (FTE) employees. Those companies with fewer than  50 FTEs should contact their carrier for the form.

Using the Zenefits ACA Compliance app will allow administrators to automatically complete ACA Forms 1094-C and 1095-C for Applicable Large Employers (ALEs), collect the needed electronic signature, e-file with the IRS, and provide employees with their 1095-C forms. However, Zenefits will not generate or file Forms 1095-A (for employees who received coverage through a Marketplace), 1094-B, or 1095-B.

Some states have specific filing requirements for ACA, in addition to the Federal filing requirements. Zenefits does not support state filings. 

If you have fewer than 50 full-time employees or FTEs and provide self-funded insurance plans to your employees, you'll need to will provide one Form 1095-B to each eligible employee, and provide copies of those Forms 1095-B to the IRS along with a Form 1094-B.

If you have fewer than 50 full-time employees or FTEs and you pay an insurance carrier for your employees' plans, your insurance carrier will send employees their forms, and file the forms with the IRS. Contact your carrier for more information.

If you're an Applicable Large Employer (with 50 or more full-time employees, including FTEs) who offered self-funded health plans, you're only required to provide Form 1095-C to your employees.

If you're an Applicable Large Employer, you'll need to provide a Form 1095-C to each employee who was a full-time employee for any month of the calendar year or, if you are self-insured, any employee who is enrolled in the self-insured health plan.

Yes! Once an administrator generates and approves 1095-C forms in Zenefits, the forms will show up in employees' Documents library. Administrators also have the option to have Zenefits notify employees by email that the 1095-C forms are available.

Zenefits will also create a single PDF package that contains 1095-C forms for terminated employees. Administrators will need to manually print and mail out these 1095-C forms to these terminated employees at their last known addresses. Here's how to create a spreadsheet with employee mailing addresses using Zenefits' Business Intelligence reports.

Here's how to create a custom Business Intelligence report that contains last-known mailing addresses for former employees who should receive a Form 1095-C.

  1. Log in to Zenefits and click the Business Intelligence app.
  2. Click on the Custom Reports section and click Create New Report.
  3. Enter a name and description for the report.
  4. Expand the Personal Data section and select the checkboxes for Full Name, Street Address, City, State, and Zip.
  5. Expand the Employment Data section and select the checkbox for Status (Active/Terminated)?.
  6. Click the Continue button.
  7. If needed, configure a schedule for the report and click the Continue button.
  8. Click Create Report.

To restrict the report to show only terminated employees, use the filter on the Status column and select "Ter" (for terminated).

Applying this filter will restrict the spreadsheet to only show terminated employees. However, this will include all terminated employees, even those that do not need to receive a Form 1095-C.

Once you've set up the ACA Compliance app in Zenefits, you can check the most recent measurement period that Zenefits used to determine which of your employees are eligible.

On the Overview page, click the Hours Worked (Measurement Period) in the Employee table. The title of this tab will then list the date rate that Zenefits used for the most recent period.

For the 2022  filing year, Applicable Large Employers (ALEs) must provide Forms 1095-C to employees by March 2, 2023. ALEs must submit Forms 1095-C, along with Form 1094-C, to the IRS by February 28, 2023 (if filed by mail) or March 31, 2023 (if filed electronically).

Note: Employers that are required to file 250 or more 1095-C Forms must file electronically. However, the IRS encourages employers to file electronically even if they are filing fewer than 250 returns.
For more information visit this IRS page.

At this time, Zenefits does not assist companies with completing, sending, or filing the B forms. Our ACA  Compliance tool assists companies with the C forms only. To complete, please use the IRS instructions and form templates below and work with legal counsel or your tax advisor.

Instructions for Forms 1094-B and 1095B

Form 1094-B

Form 1095-B

Yes, companies can complete IRS Form 8809 here to file for an extension. How to file, due dates and specific instructions can be found directly on the form. More guidance can be found on the IRS’s Instructions for Forms 1094-C and 1095-C here under “Extensions”. 

Zenefits does not assist companies with this process nor can we complete on your behalf. Please contact legal counsel or a tax advisor for assistance with this process.
If your company is e-filing, a signature is not required on the electronic form.

If your company is paper filing, you will need to sign once you've printed the documents, prior to mailing.

The Zenefits ACA app does not consider Individual Coverage Health Reimbursement Arrangement (ICHRA) plans for ACA reporting and for form generation. Zenefits does not support ICHRA plans under Flex Benefits products. If a company is offering ICHRA to their employees outside of Zenefits, they will have to complete the forms and file outside of Zenefits. To learn more about ICHRA, visit this IRS website.

Once you generate your company's  1094-C and 1095-C forms, the forms will be available on the Filing tab and on the Overview tab in the ACA app. The employees can download a PDF of their 1095-C form by logging in to Zenefits, clicking on the Personal Information app and then clicking Documents from the left-side menu to find the form in the list of documents.

Where can I find a form from a previous year?

To view a previous year's forms, you can switch the year using the dropdown on the Overview page, and then download the 1094-C form and all employee 1095-C forms from the dashboard.

Once the forms are generated from the Filing tab in the ACA app, the 1095-C forms will be visible for each employee on the ACA dashboard on the Overview tab. You can view or download a form by clicking on the link on the right hand side against each employee. You can also bulk download forms for all employees from the Filing tab.

If there is no form for an employee and it says "Not Required" on the dashboard that means the employee did not qualify for ACA Compliance and a 1095-C form is not required for the employee. If you think an employee has qualified for ACA, you can click on the "Edit" link for that employee and modify the details for each month. The form will get auto-generated only if you have not completed the second step of filing, i.e. review of forms. If you have reached the third step of filing, i.e. sending forms to employees, then forms will not get generated or updated.

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