How are business name control codes determined?
The IRS creates business name control codes using the first four letters of a company's legal name as listed on Form SS-4, Application for Employer Identification Number. Zenefits uses the same rules, but determines these codes based on the information administrators provide in their company profile.
Here's how to determine a company's name code using the same rules as the IRS:
- Omit blank spaces in the name. Blank spaces are allowed only at the end of the code.
Name Control Code New Horizons NEWH 7th Street Inc. 7THS
- Remove invalid characters. Name control codes can contain only numbers (0-9), capital letters (A-Z), hyphens (-), or Ampersands (&). If there’s an invalid character in the name, drop it from the company's name and include the next valid character (if any).
Name Control Code OAK! Tree Supply OAKT P+P Industrial PPIN
- Remove DBA ("doing business as") and the DBA name, if used. DBA names are not part of the company's legal name.
- Take the first valid four characters of the company's name.
- If there are fewer then four, simply use them as the code.
- If the business name begins with "The", include it in the name code only when it's followed by a single word. For example:
Name Control Code The Willow Company WILL The Hawthorn THEH
For more examples of valid business name control codes, see this table.
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