Once you complete the ACA form generation process and select Yes for the e-filing option, Zenefits will automatically begin e-filing your forms with the IRS. The administrator will receive an email stating that the forms are being processed and you can visit your ACA filing page to see the current status of your filing.
A Transmitter Control Code (TCC) is a code needed to e-file 1094-C and 1095-C forms with the IRS.
If Zenefits is e-filing your 1094-C and 1095-C documents, you don't need a TCC since we will use Zenefits' TCC during the process. Please note, we are unable to provide this TCC directly to clients.
If your company is e-filing on your own, you will need a TCC. The instructions are available through the IRS here.
Zenefits will email you to inform you of the status of your filing. Once your ACA filing has been accepted by the IRS, you will receive an update via email, and your ACA filing page will show that your filing was accepted.
If a return is not accepted due to error, Zenefits will inform you of the issue via email, and let you know how to correct your return. You will then be able to re-submit your filing through Zenefits.
If your ACA filing is not accepted due to errors during the filing process, you will receive an email from Zenefits stating that corrections are required. Next, you will need to log into Zenefits, select the ACA Filing tab, make any needed corrections, and resubmit the filing. The mostly common error is an incorrect business name control code or individual name control code. Click here for instructions on fixing errors in either type of control code.
In the event of a less common error, you may receive an email from your Zenefits Account Manager, so that you can appropriately troubleshoot the issue at hand.
If you're required to pay any ACA penalties, the IRS will contact you via the HR contact name and information you have provided to inform you of your liability and how to assess payment.
For more information about this process, visit the IRS section on the ACA, located here.