For Administrators and Employees
The OSHA Form 300 is used to record and summarize all work-related injuries and illnesses that occur during the year.
Logging all work-related injuries and illnesses
Employers must enter each recordable injury or illness on the OSHA 300 or any other equivalent form (a form is considered equivalent if it contains all the information asked on Form 300) within 7 days of receiving information that a recordable injury or illness has occurred.
If an injury or illness involves a privacy concern, employers may not enter the employee's name on the log. Instead, employers may enter ""privacy case"" in the space normally used for the employee's name. Additionally, the employer must keep a separate and confidential list of the case numbers and employee names for privacy concern cases so employers can update the cases and provide the information to the government if asked to do so.
Summarizing all work-related injuries and illnesses
At the end of each calendar year, employers must complete an annual summary of work-related injuries and illnesses. Employers may use the OSHA Form 300-A or any other equivalent form (a form is considered equivalent if it contains all the information asked on Form 300-A). Employers must:
- Review the OSHA 300 Log to verify that the entries are complete and accurate
- Create an annual summary of injuries and illnesses recorded on the OSHA 300 Log
- Certify that the summary is correct and complete based on the knowledge of the process by which the information was recorded
- Post a copy of the summary in a noticeable place or places where notices to employees are customarily posted from February 1 to April 30 of the year following the year covered by the form
Additional information can be found in the HR Library from your administrator dashboard.