Overview of Administrator Permissions

This role has access to all Payroll, Benefits, HR, Integrations, and Contractors permissions

The Company Admin has access to all permissions except a few that are optional

Edit Company Profile - if the user does not have this permission, the Company Profile app will not appear on the dashboard

Add / Remove Admins - if the user does not have this permission, they will not be able to add or remove admins in the Company Profile > Administrators section. 

Apps - this admin has access to all apps on the dashboard.

Complete tasks related to employees' benefits. Serve as point of contact for employees' benefits questions.

This admin can run payroll. The admin must have the following permissions to be a Payroll Admin:

  • Can view basic employee info
  • Can view sensitive employee info (SSN, pay, bank accounts) 
  • Can hire and terminate employees, and edit employee info
  • Can run payroll

This admin manages your company's health benefits and employees' enrollment info.

Ben Admin Administrator Permissions

  • View basic staff info
  • View company health plan info
  • Edit employees' ACA, COBRA, deductions, and Flex Ben info
  • (optional) View sensitive worker info (SSN, pay)
  • (optional) Edit employee and company benefits data and manage benefits renewals
  • (optional) Complete tasks and receive notifications related to employee benefits
  • (optional) Serve as point of contact for employees' benefits questions
  • (optional) Verify employees' qualifying life events

Ben Connect Administrator Permissions

  • View basic staff info
  • View company health plan info
  • Edit employees' ACA, Cobra, deductions, and Flex Ben info
  • (optional) View sensitive worker info (e.g. SSN, pay)
  • (optional) Verify employees' qualifying life events

This admin manages HR records and handles hiring and terminations. 

  • Can view basic employee info
  • Can complete I-9 Form
  • (optional) Can view sensitive employee info (SSN, pay, bank account info)
  • (optional) Can hire and terminate, and edit employee info - if the user does not have this permission, they cannot add employees from the dashboard or access the hiring app.
  • (optional) Can access compensation benchmarking data for all locations and departments
Permissions apply to:
  • All admins
  • Everyone in their department - everyone appears on the dashboard but "department only" admins can only access full profiles for others in their department
  • Everyone in their location - everyone appears on the dashboard but "location only" admins can only access full profiles for others in their location

At this time, the permission to view sensitive information is bundled. There is no way to customize which sensitive fields HR admins are able to view.

This admin adds apps and custom integrations and manages employees’ integrated apps.

  • Can view basic employee profile info
  • Can add apps to your account
  • Can manage employees' integrated apps
  • Can create custom integrations
What if the admin doesn't have the Integration admin permission? 
  • They cannot add apps from the dashboard
  • They cannot manage apps from the app overview page


The information below only applies to companies who use the Contractors app on their dashboard.

This admin hires and terminates contractors, and manages contractor payments.

  • Can view basic employee info
  • Can hire and terminate contractors
  • Can manage contractor payments

Different types of admins (Benefits Admin, Payroll Admin, HR Admin, etc.) will see different sets of apps on their dashboard. Full company admins will continue to see all apps. 

admin permission key

This role has access to the Time & Attendance & Time Off apps, regardless if the user has employees' that are currently utilizing the Time  Attendance feature to track hours. This admin can view and edit changes for Time related products, including permissions to be able to lock hours in Time & Attendance that will be sent to payroll. The Time admin will also have the option to restrict sensitive information, due to having visibility into salary information.

Below is a chart that details what exactly is considered "basic information" for an HR admin in Zenefits, as well as breaking down which Zenefits fields can be viewed based on user level.


Coworkers Manager HR Admin
(cannot view sensitive)
HR Admin
(can view sensitive)
Main Admin
Preferred Name X X X X X
Legal Gender X X X
Personal Pronouns X X X X X
Date of Birth X X X X
SSN X X
Phone Number X (if selected) X X X X
Email X X X X X
Home Address X X X X
Emergency Contacts X X X X
Job Title X X X X X
Department X X X X X
Work Location X X X X X
Employment Type X X X X
Manager X X X X X
EEO X X X
Tax Info X X X
Salary Permission dependent X X
Bank Account X X
Payment Method X X X
I-9 Form X X X
Benefits Info X
Payroll Info X

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