Assign the right work location to a new hire

When hiring a new employee of any type (full-time, part-time, etc.) in Zenefits, assign the employee to a Work Location in the state where they will be physically working so that Zenefits can determine where the employee will be taxed. In most cases, the employee will be taxed in the same state as the Work Location, unless a reciprocal agreement exists between the employee's home and work states.

To assign the correct Work Location, follow these rules:

  • If the new hire will be working on-site at an official company office, assign the new hire to this location.
  • If the new hire will not be working at an official company office (i.e., a remote employee who telecommutes), assign them to a Work Location with an address in the state where they'll be working. If the remote employee:
    • works from home, a unique Work Location should be created for their home address.
    • works from an office with address that differs from their home address, a unique Work Location should be created for that office's location

Do not assign employees to a work location if they do not physically work at that location, even if they report to a manager at that location. Learn more about work locations and taxes for remote employees.

If an employee notices that their taxes are being withheld for the wrong state, first verify that their Work Location is correct.

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