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Set Up Labor Groups

Taking the time to set up departments (and other labor groupings) now will save you time and headache later. Setting up an infrastructure for your company will help you understand how much of your time and money is going into various aspects of the business.

Labor Groups:

  • Work Locations
  • Departments
  • Positions
  • Others (customized to your company)

In Zenefits, labor fields can be used to group workers within your organization. Separate from assigning a person to a Department or providing them a Job Title, there are Positions--the flexible roles within your company that are required to meet the demands of your business, such as Lab Tech, Sales Rep, Engineer, or Delivery Driver.

To add a new labor group:

  • After logging into your Zenefits administrator account, go to the Company Profile app.
  • Click on Addresses & Departments from the left hand menu.
  • Add names and assign people to each group.

Once labor groups have been set up within the Company Profile, you can reuse this infrastructure in other areas of Zenefits. If you use Zenefits Payroll, the labor groups you've defined can carry over into pay runs, general ledger reporting, and more.

How to Set Up Positions

In Zenefits, Positions can be used to group workers by the roles within your organization. Separate from assigning a person to a Department or providing them a Job Title, Positi... Learn more

Positions in Scheduling

As soon as Positions are saved, they will automatically be moved into Scheduling. At this time, there is no way to do this directly in the Scheduling app. Learn more


Companies need a customized, flexible, structure of their workforce. Assigning a work location helps a company with benefits, HR, and payroll tasks.If your organization treats a... Learn more


Departments help you organize your company's workforce. Set up departments by visiting the Company Profile app on your Zenefits dashboard.Once you've set up Departments within t... Learn more

Custom Labor Groups

Some companies require customization of their workforce beyond just Work Locations and Departments. Custom labor groups let you take control of how you'd like to divide your com... Learn more

What are Labor Groups?

Labor fields are a way for companies to keep track of costs of each of their business units. Many organizations need to see how much each center is costing them in order to char... Learn more

Labor Fields in Zenefits Payroll

To distribute your payroll expenses across labor groups, follow the instructions below:From your Zenefits dashboard, click the Payroll app.Click the Pay Runs tab, then select a ... Learn more

What are Codes for?

Codes will represent department, location, position, or other labor groups in shorthand as defined by your company. Once set up, these codes will be displayed on downstream appl... Learn more

Setting Up Multiple Pay Rates

Once you have assigned people to positions, you can set up multiple pay rates. Here's how:From the Directory app, click on the individual's name for whom you'd like to set up mu... Learn more

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