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YOURPEOPLE, INC.

When should I use paid leave earnings in Zenefits Payroll?

Zenefits Payroll uses four default categories of paid leave (Time Off, Vacation, Sick Leave, Personal Leave) and a Holiday category. Zenefits Payroll will automatically add hours tracked by employees in the PTO card or in Time & Attendance to one of these categories to payroll. Hours for each can also be manually added to payroll.

Paid Leave Hours and Payroll

Any approved hours for Paid Time Off, Vacation, Sick Leave, Personal Leave that are tracked by salaried or hourly employees in a period will be added to the payroll run for that period.

  • Leave earnings for each period are added to employee paystubs as individual hours.
  • If the employee requests an entire day, the number of hours added to payroll are determined by the number of hours in a normal work day, as defined in the work schedule for that particular leave policy.
  • Both salaried and hourly employees are paid for each hour of leave earnings at their Regular Earnings rate. Taxes are withheld in the same way.
     
  • For employees who use Time & Attendance, all leave hours are currently pushed to payroll as Vacation.

Unapproved hours for Time Off, Vacation, Sick Leave, or Personal Leave will not push to payroll. If hours are approved after a payroll run is submitted, unapprove the run and manually add the hours.

Holiday Earnings and Payroll

For any day in a period that marked on the company's PTO calendar as a holiday, hours for that day will push to payroll.

  • As with Paid Leave, the number of hours pushed for each holiday depends on the number of hours in a normal work day, as defined in Time Off policy assigned to an employee.
  • Both salaried and hourly employees are paid for each hour of Holiday earnings at their Regular Earnings rate.
     
  • Taxes for Holiday hours are withheld the same as for Regular Earnings.
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