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Access my W-2 Form

Learn how to access your W-2 from your current or previous employer using Zenefits.

W-2 Availability

W-2s will be available in your Zenefits account (under the Documents tab of the Personal Information app tile) by the IRS deadline.

Locate and download your W-2

Once W-2s are ready, Zenefits sends out notifications so that current and previous employees can access their personal W-2 and administrators can access all of their employees W-2s in Zenefits. Zenefits does not mail W-2s.

Please note: If you need a Historical W-2  from a previous employer, contact that employer directly. Employees who are unable to obtain a W-2  from a prior employer should see this IRS page for further instructions.

For employees: 

If you work for a company that uses Zenefits Payroll, you can find your W-2 by following the steps below or by clicking this link to guide you to your W-2 in Zenefits.

  1. Log into your Zenefits employee dashboard and click on the Personal Information app. 
  2. From the left hand menu, select Documents. 
  3. Scroll down to the Payroll section to see the W-2.

If you do not see your W-2 in the Personal Information app, contact your company administrator for next steps.

For terminated employees with a Zenefits account:

If you are terminated from your company, you will still be able to log in to Zenefits and access your W-2. To find and download your W-2, follow these instructions:

  1. Log in to your Zenefits account. After termination, you are still able to access your account. If you previously logged in with a work related email, this will have changed to the personal email you used during the registration process. 
  2. Navigate to your Personal Information app.
  3. Click on the Documents tab on the left.
  4. Scroll to the Payroll section to view and download your W-2.

Please note: If you believe there is incorrect information on your W-2, you will need to reach out to your prior company administrator for clarification. If you are having difficulty accessing your account, please contact us for further assistance and we'll be happy to help.

For terminated employees not recorded in Zenefits:

Administrators of companies who are using Zenefits Payroll as their payroll provider but have employees who were terminated prior to implementation with Zenefits will need to provide the W-2s to these individuals outside of the Zenefits system.

During the registration process, Zenefits users agree to accept electronic versions of forms such as the  W-2. Since an employee who was terminated prior to registering their account did not sign this agreement, they will not be able to access their  W-2  form via Zenefits.

Alternatively, you are able to take the steps below.

  1. Log in to your Zenefits administrator account.
  2. Navigate to the Documents app.
  3. Select to download  Form  W-2  for the selected individual.
  4. Print and mail the  W-2  to the terminated employee.
For terminated employees without registered Zenefits accounts:

If you are terminated from your company, you will still be able to use Zenefits to access your  W-2. To find and download your  W-2, follow these instructions:

  1. Reach out to your previous administrator to obtain a registration link.
    If you are an admin wanting to send a registration link to a terminated individual, follow the steps on this page.
  2. Once you register your Zenefits account, you can navigate to the Personal Information app.
  3. Click the Documents tab on the left.
  4. Scroll to the Payroll section to view and download your  W-2.

Please note: If you believe there is incorrect information on your  W-2, you will need to reach out to your prior company administrator for clarification. If you are having difficulty accessing your account, please contact us for further assistance and we'll be happy to help.

For administrators: 

Starting in the tax year 2020, administrators will be able to download W-2s from two locations:  The Wage & Tax Statements page in Zenefits Payroll (live on January 19, 2021) or through the Documents application from the main dashboard.

To use the new Wage & Tax Statements page for easy download and print, go to your Payroll application and find the new Taxes tab.  For more details on how to find and use this page, review our Wage & Tax Statements article.

To see all of your employees' W-2s at once through the Documents app, follow these steps: 

  1. Log into your Zenefits administrator dashboard and click Documents
  2. Click on the Payroll tab. 
  3. Select the W-2 you want to view from the list. 

To see one employee's W-2 you can use the Directory app by following these steps: 

  1. Log into your Zenefits administrator dashboard and click Directory
  2. Select the name of the employee you want to view the information for. 
  3. Select Documents from the left hand menu. 
  4. Scroll down to the payroll section to see the W-2. 

 

 

 

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