Deductions for any benefits managed by Zenefits are automatically added to Zenefits Payroll. To add deductions for benefits managed outside of Zenefits to a Zenefits Payroll account, see this guide to adding deductions and contributions to Zenefits Payroll.
In Zenefits Payroll, an employee's pay template determines the recurring earnings, deductions, and contributions that they'll have in each pay run. Changes made to a pay template are effective in the next run, and will show up in all future runs.
An employee's paystub lists the details for earnings, deductions, and contributions in a single run. Changes made to an employee's paystub will override their pay template and show up once, in the next run. After that, the employee's earnings, deductions and contributions will revert to the values in the pay template.
If you're an administrator for a company that uses Zenefits Payroll, you can view historical paystubs for each worker, and download each paystub as a PDF. Paystubs for both active and terminated individuals can be accessed the same way.
Workers can download their own paystubs in their Paystub app on their dashboard.
No more wondering if it's pay day-- Zenefits Payroll notifies you through the app when you're paid! If you have the Zenefits app on your mobile device, you'll get a push notification on your pay date. Tap on the push notification to be taken straight to your pay stub.
Absolutely. If you've turned notifications on in the past but would like to turn them off moving forward, you can follow the directions below. If you've previously disabled notifications, then you won't receive pay day notifications.
You can update the bank account used to fund your Zenefits Payroll pay runs in your Company Profile app.
Go to the Payroll Bank Account section of the Billing & Payments tab and click Change.
You will then see a pop-up message with more information about the processing time for the change.
Please start this process at least 7 business days prior to your next payroll processing date.
Zenefits Payroll uses the same HR departments as the rest of Zenefits. Workers can be assigned to multiple departments.
Payroll reconciliation is the process of comparing your internal accounting records (such as a company bank statement) against your pay run(s) to ensure accuracy. Reconciling will help to identify possible account errors or mismatches caused by possible credit(s) applied to payrun(s) and/or the Level of Service of your Taxes.
To reconcile the amounts that Zenefits Payroll debited for the taxes and worker net pay (by Direct Deposit) in a particular payroll, run the All-in-One Report and enter the payroll's check date for the report's Start and End date.
The amount that Zenefits Payroll will debit from your company's payroll account will include:
Note: The debit amount excludes any net pay for workers who are paid by check, and all deductions or contributions for workers' benefits. Zenefits will also pull this amount in two separate debits: one for worker pay and one for all related payroll taxes.
Yes! You can set up Zenefits Payroll to automatically sync pay run information to QuickBooks Online and Xero, or export payroll report files and upload them to QuickBooks Desktop.
You can set up Zenefits Payroll to export payroll information using Inuit's IIF file format and upload these files to QuickBooks Desktop. Learn more.
IIF file export is not available for companies that do not have Zenefits Payroll.
If you are actively using Zenefits Payroll and would like to discontinue use, please contact Zenefits Customer Care for assistance.
If you need to cancel a direct deposit, cancel an entire pay run, or paid an employee the incorrect amount and need it corrected, please contact Support for further assistance.
You may also find more information about pay run reversals here.
Zenefits Payroll currently does not have functionality to automatically remove or add employees on leave of absence. In the meantime, you'll need to manually uncheck any employees on LOA in each run before you run payroll.
Here's how to prorate a salaried employee's paycheck. For hourly employees, just enter the number of hours worked.
Note that removing an employee from a run from doesn't affect future runs, so you'll need to do this each time you run payroll while the employee is still on LOA.
For more information on removing employees when running payroll, see this guide to running off-cycle payroll in Zenefits Payroll.
Before your company's account with Zenefits Payroll is terminated, you'll receive multiple messages regarding why and how the termination will take place. There are three reasons you may be terminated from Zenefits Payroll:
1. You stopped running payroll with us.
If we notice a long lapse without your company processing a pay run, we'll reach out and ask if you would like to cancel your account. Eventually, we will terminate your account for you.
2. Your company has gone out of business.
If your company goes out of business, we will terminate your account.
3. You have decided to leave Zenefits Payroll.
If for any reason you choose to leave Zenefits Payroll, we will terminate your account.
|2019 Annual Changes|
|Social Security Wage Base||$132,900||$128,400|
|Employee Social Security Tax Rate||6 .20%||6 .20%|
|Medicare Wage Base||None||None|
|Medicare Tax Rate||1 .45%||1 .45%|
|Additional Medicare Tax Rate on earnings in excess of $200, 000||0.9%||0.9%|
|Maximum Limitation for annual benefit under §415( b )( 1 )( A ) for defined benefit plans||$225, 000||$220, 000|
|Maximum Contribution Limitation for defined contribution plans under §415( c )( 1 )( A )||$56, 000||$55, 000|
|§402( g )( 1 ) (applies to §401(k), and §408( k )( 6 ) salary reduction SEPs)||$19, 000||$18,500|
|§403( b ); non-profit employers; taxsheltered annuities||$19, 000||$18,500|
|§457; state & local governments; tax exempts||$19, 000||$18,500|
|§408( p ); SIMPLE IRA plans||$13, 000||$ 12 ,500|
|§401(k), §403( b ), §457, SEP Catch-up||$ 6 ,000||$ 6 ,000|
|SIMPLE Catch-up||$ 3 ,000||$ 3 ,000|
|Medical FSA Limit||$ 2 ,700||$ 2 ,650|
|Business Mileage Rate||$ 0 .58/ mile||$ 0 .545/ mile|
|Charitable Activity Mileage Rate||$ 0 .14/ mile||$ 0 .14/ mile|
|Relocation Related Mileage Rate*||$ 0 .20/ mile *||$ 0 .18/ mile *|
|Medical Related Mileage Rate||$ 0 .20/ mile||$ 0 .18/ mile|
|Commuter Highway Vehicle Fringe Benefit Limits||$265/ month||$260/ month|
|Transit Pass Qualified Fringe Benefit Limits||$265/ month||$260/ month|
|Qualified Parking Qualified Fringe Benefit Limits||$265/ month||$260/ month|
|Personal Use of a Company Vehicle Cents/Mile Rate||$ 0 .58/ mile||$ 0 .545/ mile|
|Employer-Provided Adoption Assistance Dollar Limitation||$14,080||$13,810|
|Qualified Small Employer HRA (Individual Family)||$ 5 ,150||$ 5 ,050|
|Qualified Small Employer HRA (Individual Family)||$10,450||$10,250|