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How do I make adjustments to a previous pay run

Making adjustments to a previous pay run, or voiding it altogether, is easy with Zenefits. For instances in which a previous paycheck needs to be adjusted or voided, such as a correction to the original pay run, follow the steps outlined below. 

Void a paycheck:

Follow the steps below to void a pay run:

  1. From your Administrator dashboard, click on the Pay Runs tab.
  2. From the Pay Runs page, click the Adjust Pay Run button in the top right corner.
  3. On the Adjust Pay Run page, check the button next to Void check, select the Worker and corresponding Pay Run, and click Continue. (Please note: at this time, you may only void single checks for one worker at a time, for check dates within the current quarter.)
  4. After clicking Continue, you will see a summary page confirming the details of the check you are voiding. Review the details to confirm accuracy and then click Void Check in the top right corner when you are ready to proceed. If at any point the corrections process needs to be canceled, click the Cancel button. 
  5. After selecting Void Check, Zenefits will create an adjustment pay run for your approval. The system will present the details of the adjustment once again to confirm accuracy.  Once you ’ve reviewed the adjustment details, click Continue to proceed to final approval.
  6. Finally, to approve all changes, ensure that the Run Summary is correct and select Approve Run.
  7. You’re done!

Adjust a paycheck:

Follow the steps below to make changes to previously entered earnings or deductions:

  1. From your Administrator dashboard, click on the Pay Runs tab.
  2. From the Pay Runs page, click the Adjust Pay Run button in the top right corner.
  3. On the Adjust Pay Run page, check the button next to Adjust payment, select the Worker and corresponding Pay Run, and click Continue. (Please note: at this time, you may only adjust single checks for one worker at a time, for check dates within the current quarter.)
  4. After clicking Continue, you will see a summary page of the selected pay run. On this page, you may make changes to the check as needed e.g. adjusting commission or holiday pay.  It is important to note that you are adjusting the check to reflect what you originally intended and the system will calculate the difference between the original check and your newly edited entries in the subsequent steps. If at any point the corrections process needs to be canceled, click the Cancel button. 
  5. Once you have made the appropriate changes to the paycheck, click Save.
  6. After saving your adjustments, click Adjust Run in the top right corner.
  7. After selecting Adjust Run, you will see a preview of the adjustment and a calculation of the differences between the original check and your recently entered changes. To continue with the processing of these adjustments, click Continue in the top right corner.
  8. Finally, to approve all adjustments to the paycheck and approve the adjusted pay run, review the changes and click Approve Run.
  9. You’re done!
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