What is the deadline for sending W-2s to employees?
Employers (or their authorized agent, e.g., payroll provider) must send W-2s to employees by the IRS deadline. A postage date on or before the respective deadline meets this requirement. Failure to file or furnish W-2 by the deadlines may result in penalties to the employer.
Extensions for Furnishing W-2s
Employers (or their authorized agents) may submit requests for an extension of up to 30 days for furnishing W-2s to employees. To request an extension, employers or their authorized agents (e.g., payroll providers) should send the request by mail to:
Internal Revenue Service
Information Returns Branch
Attn: Extension of Time Coordinator
240 Murall Drive, Mail Stop 4360
Kearneysville, WV 25430
The request should contain:
- Employer name and address
- Employer EIN
- A statement of the request an extension to furnish “Forms W-2” to employees
- The reason for delay, and
- Signature of employer or authorized agent.
However, these extension requests must be made before the IRS deadline. Extensions for furnishing W-2s are not automatically approved. If an extension is approved, it will generally be for no more than 15 days from the due date. An extension may be granted for a total of up to 30 days if the need is clearly shown.
For more information see this IRS page.
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