No. The Powers of Attorney forms you signed during setup authorize Zenefits Payroll to electronically sign these returns for you, so there's no need for you to handle or sign them yourself. Zenefits Payroll will transmit (electronically, or by paper where still required) the appropriate form to each state and Federal agency using the Tax IDs you provided during setup.
Sorry! Zenefits does not provide services related to the determination or payment of San Francisco's gross receipts or payroll expense taxes. These taxes depend largely on a company's corporate income, business considerations, and other corporate information that Zenefits does not handle.
Employers who conduct business in San Francisco should contact a tax advisor to determine their liabilty, if any, for the Gross Receipts tax.
San Francisco's Gross Receipts Tax Ordinance requires employers who engage in business in San Francisco, or have employees who engage in business in San Francisco, to pay a tax on their "gross receipts" in San Francisco. See the SF Treasurer's summary of the ordinance for more information.
The Tax Package can be found on the Reports tab of the Payroll app. It contains tax information for every jurisdiction (e.g., state, federal, or local) where employees had wages in Zenefits Payroll , detailed by tax type and amount.
When you run payroll, Zenefits Payroll will debit employer and employee taxes for the run from your payroll account along with any reimbursements and employee net pay (for Direct Deposit). These amounts will stay in Zenefits Payroll's clearing house bank account until it's time to pay your taxes.
Some states and local jurisdictions also have periodic taxes, which aren't tied to your pay schedule(s). If you're subject to one of these periodic taxes, Zenefits Payroll will debit these taxes separately, towards the end of the period. Learn more.
For example, New York City's MCTMT tax is calculated on a quarterly basis, based on a company's quarterly payroll expenses. For companies subject to MCTMT, Zenefits Payroll will calculate and debit MCTMT taxes at the end of the quarter.
Your filing schedule in each state is determined by your deposit schedule in that state.
In all cases, Zenefits Payroll will file the appropriate returns for each state or local jurisdiction in which your tax payments were made.
Zenefits Payroll deposits state and local taxes other than unemployment according to the deposit schedule you selected for each state during setup, or the schedule mandated by the jurisdiction (e.g., when there's only one schedule). All state unemployment taxes are deposited on a quarterly basis. Here's a list of deposit schedules for each type of tax in each state.
If permitted by a particular agency, Zenefits Payroll will make early deposits.
To check your current schedule for a particular state, click the Payroll app, then click Settings, then Taxes and find the particular state in the list.
Zenefits Payroll determines which taxes a company (and their workers) should pay using the work locations and home addresses of each. For each unique state where at least one person lives or works, Zenefits Payroll will withhold individual and company taxes for that state, even if the company has no physical location in that state or has never paid taxes in that state before.
Please contact Zenefits Customer Care to let us know:
It's important that we know to ensure that your employees' W-2s and your returns are accurate.
If you've been notified that Zenefits Payroll will be refunding to you taxes that were withheld in one or more state jurisdictions, it's mostly likely because you didn't provide us with the necessary state tax IDs that we would use to make your payments or file your taxes in those jurisdictions. You will be set to Calculate Only if you do not provide the required information. You'll need to make these payments on your own, and file returns for these payments as well. See this page for specific instructions.
Quarter's-end tax reconciliations are an industry-standard practice used by payroll providers to make sure that that the the taxes collected in the quarter's payroll runs match up with the amounts expected by state and Federal agencies, and to ensure that all tax payments and filings are correct and timely.
In some cases, we'll find variances between these two amounts. Most variances are small, and due to corrections, reversals, or changes to tax rates. For example, state unemployment agencies will reevaluate companies' unemployment tax (SUTA) rates on a yearly basis, assign new rates at the beginning of the year, and communicate these rates via tax notices. After the rate is updated in payroll, reconciliations help to correct any variance so that payments and returns can be updated.
If we do find a variance, we'll add a reconciliation run to your payroll.
Runs may be added for over or underpayment alike. If there's an underpayment, you'll see a run for a positive amount. If you overpaid, you'll see a credit.
Reconciliation runs will be processed automatically in mid-month at the end of each quarter (April, July, October, and December for end of year).
If you see a pay run in Zenefits Payroll that has $0 for employee earnings, taxes, and deductions, but a positive or $0 total cost, it's simply a record of a reconciliation that Zenefits Payroll makes to balance your tax accounts.
If you received a notice from Zenefits Payroll payroll that you're responsible for filing and paying state payroll taxes yourself, it's because:
Since the deadline for you to provide your tax information for the quarter that's about to close has passed, Zenefits Payroll can no longer file your taxes in those states.
The federal R&D tax credit, also known as the Research and Experimentation (R&E) tax credit, is intended to reward U.S. based companies to increase their investment in R&D for the current tax year.
At this time Zenefits Payroll cannot support it.
Form 6765 is a tax credit for increasing research and Form 8974is a specific small business tax credit for increasing research. A qualified small business that elects to claim the payroll tax credit will claim the payroll tax credit against the employer’s portion of social security tax on its employment tax return for the first quarter that begins after it files the return reflecting the payroll tax election. A qualified small business claiming the payroll tax credit on its employment tax return must complete Form 8974.
If you receive a tax notice stating your withholding rate, or tax deposit rate, has been changed by the jurisdiction, you will need to update the rate in your payroll account.
To do this, go into your Payroll App then click on Settings. On the left-hand side, click into Taxes (Federal & State), then edit for the state that needs to be updated. Zenefits does not automatically update this information. You are responsible for keeping your company's tax rates and tax deposit schedule updates in the Zenefits system.
An in product walk through is also available to guide you step by step in Zenefits.