Virginia Payroll Tax and Registration Guide

Account Number(s) Needed:

Companies who pay employees in VA must register with the VA Department of Taxation (TAX) for a Withholding Account Number and an Employment Commission Account Number within 2 weeks. To begin registering, make sure to click Are You A New Business? Register Here.

VA Department of Taxation (TAX) Withholding Account Number: 30-999999999F-999 (15 characters)

  • Find an existing VA TAX Withholding Account Number:
    • On Form VA-6, Employer's Annual Summary of Virginia Income Tax Withheld.
    • By contacting VA Tax via their contact page.

VA Employment Commission (VEC) Account Number: 9999999999 (10 digits)

  • Register online with VA TAX
  • Find an existing Employment Commission Account Number:
    • On Form VEC 20 /21, Employer's Quarterly Payroll Report.
    • By contacting the VEC via their contact page.

Required Payroll Documentation:

Withholding 

  • VA-5 (Monthly / Quarterly) Employer Return of Virginia Income Tax Withheld: You can use any payroll report that contains Quarterly VA Income Tax Withheld, Gross Wages, and Taxable Wages.

Unemployment

  • VEC 21/20 (Employer Quarterly Payroll and Tax Report): If you file by paper, this is a good report to use to balance employee wages subject to the UI tax as well as employer contribution amounts.

Third Party Access /POA Needed:

  • No 

Local Income Taxes Imposed:  

  • No

State Resources:

Visit state resources for specific tax rates and wage details

      Employment Commission for unemployment taxes

      Dept. of Taxation for withholding taxes


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