To make the employer responsibility to furnish the printed copies by the IRS deadline faster and easier, Zenefits provides two options for downloading employee W-2 copies; one-page and 4UP. The one page W-2 format provides the employee with all of the needed copies (B, C, & 2), but each copy will print on a separate page. The 4UP format will provide all copies on one page to allow for faster printing.
For printing instructions and information on purchasing paper and envelopes for W-2s
, click here
Where can I find the Wage & Tax Statements page?
From the main dashboard, click on the Payroll app. On your Zenefits Payroll dashboard, you will see a new tab on the top menu bar titled Taxes. Once you click on that tab, you will find two new pages on the left menu, Overview and Wage & Tax Statemens (W-2).
Selecting and Filtering for Download
We are providing two dropdown options at the top of the employee list to help you quickly filter for the appropriate tax year and which form type (W-2 or W-2c):
- Only one year can be selected at one time?
- Please note, because multiple W-2c forms can be generated for an employee, each W-2c selection option will have a suffix in parentheses that indicates the date the form was generated. e.g. A W-2c form that was generated on February 11th will appear as W-2c (Feb 11)?
- To view all W-2c forms for all generation dates, select W-2c (All)?
There is additional filtering available to help select specific employees by name, filter by location, or to filter by employment status.
Please note that download speeds will vary depending on file size. It may take several minutes for larger PDF files to download.
Downloading W-2 Instructions
When downloading W-2 or W-2c forms on this page, administrators will have the option to include or exclude the W-2 instruction page. You may want to exclude the instructions when printing the 4UP format for easier printing.
If you purchase perforated paper with the instructions preprinted on the back, you won’t need to print the instructions separately and to provide to your employee. If you do need to print the instructions separately, there is a link at the top of the Wage & Tax Statement page to download either instructions for the W-2 or W-2c form.
Download History Audit Log
At the bottom left of the Wage & Tax Statement page, there is an option to download an audit report. This report will provide administrators with a audit log of every form downloaded which includes who downloaded the form and when, as well as details about the form, such as employee name, form type, and the date the form was .