Workers can submit current or retroactive time off and leave requests for approval by their managers.
Any workers who reach their negative balance cap will not be allowed to request additional time off.
Requests can be submitted for a custom duration. If the account has a minimum increment, workers may only request custom amounts equal to or greater than that minimum increment.
The number of hours in each day is determined during policy setup.
Administrators and managers can view and edit approved requests for time off directly from the Time Off Overview page.
For each request, the table lists:
Workers will be notified by email of any edits to their approved requests.
In the event an individual does not request time off in Zenefits, an administrator or manager can do this on their behalf by following either of the sets of steps below:
The amount of time off used will be recorded and time off balance will be adjusted accordingly.
Once a manager or administrator has decided to approve or deny a time off request, Zenefits will let the requestor know.
We wanted to let you know that John Smith approved your request for Vacation from 12/25/ 2019 to 12/26/ 2019.
Unfortunately, John Smith denied your request for Vacation from 12/25/2019 to 12/26/2019.
We've removed this request for time off from our system. You can always discuss this directly with your manager and request it again, if appropriate.
Scheduled requests are the total number of hours compiled from all of an individual's outstanding time-off requests. These outstanding requests include:
Once someone makes a request for time off, Zenefits will email their approver (usually, a direct manager) with details of the request for their review.
Bob Cratchit has requested Vacation, from 12/25/2015 to 12/26/2015, along with the following explanation: "Christmas".
- To instantly approve this request, click here: Approve time off
- To instantly deny this request, click here: Deny time off
- To view this request in Zenefits, click here: time off requests
This is a request for 16 hours of leave. Bob will have 12.00 hours of Vacation available on 12/26/2015.
If there is an overlapping time off request, the request email will include this information.
Approvers can click the Approve or Deny links to immediately make a decision, or review the request in Zenefits before making a decision.
If no action is taken an email reminder for the time off request will be resent every four days.
When a worker submits a time off request, Zenefits emails the request to the individual's direct manager for approval. If they don't have a manager in Zenefits, Zenefits will send the request to the company's main administrator. At the moment, Zenefits doesn't support request notifications for multiple approvers (e.g., a manager and other HR administrator or another manager).
An individual's time off requests can be approved (or denied) by their direct manager, their manager's manager, or any administrator with Time permissions.
Though the primary administrator will not be notified of a time off request if the individual has a direct manager, the primary administrator can still approve or deny the request.
If the request is:
A time off balance can display as negative even if an employer does not allow negative balances.
This occurs when someone makes a time off request for an amount they will accrue by the start of their actual time off period, but is more than their current balance.
Zenefits calculates how much time the worker will accrue by that date and allows them to request the time off, but because they have not accrued this time yet, their balance appears negative.
If you've submitted a Time Off request and need to make an edit to the dates/hours:
If time off requests are being automatically declined without any action being taken to cause it, and you are a Microsoft user, please check to ensure you've marked `email@example.com` as a safe email address. Microsoft has a new security feature that clicks on the links contained in incoming emails to make sure there is no suspicious or phishing activity, which has caused the decline PTO button in these emails to be pressed as a result.
Time off requests will be sent to your manager for approval, even if they’re part of a separate organization in Zenefits.
When managers view their Time Off app, they’ll see all of their reports’ requests and upcoming time off, even if their reports are scattered across linked organizations in Zenefits.