Workers can only accrue vacation and sick time in the Time Off tool based on hours worked. Zenefits currently doesn't support hourly (or per-period) accrual for flex time.
To calculate liability for Time Off, you can use the following formula:
Liability = someone's current Time Off balance in hours x their hourly pay rate
When calculating liability for salaried workers, first calculate the hourly pay rate for them using the formula below:
Hourly pay rate = annual salary (in dollars) divided by 2080 hours per year
A salaried employee has a current Time Off balance of 80 hours
The current balance refers to the number of hours someone has remaining right now. This balance does not take into account any scheduled requests.
The current balance can be calculated as: current balance = scheduled requests + available balance
The available balance is the number of time-off hours available, taking into account any scheduled requests (including requests that are pending or approved).
The available balance can be calculated this way: available = current balance - scheduled requests
There are two ways to see someone's current liability.
First option is to click on the Directory app and select their name. From their profile, select Time Off from the left-hand menu. This will direct you to their profile under the Time Off app. Make sure to select the Balance History tab to see PTO liability.
Second option is to click on the Time Off app and select the Balances tab. From here, select their name and ensure you are under the Balance History tab.