Calculate Default Time Off Accruals in Zenefits

Though base accrual amount for time off is actually entered as days per year, Zenefits converts this figure to hours per year in order to properly calculate accrual based on the period set for a particular policy.

The calculation works like this:

(Number of days on policy * number of hours in workday) / accrual period = hours accrued per period.

For example, 18 days a year on a monthly accrual policy and an 8-hour workday means workers accrue 12 hours per month:

18 days x 8 hours per day = 144 hours / 12 months = 12 hours a month

  • For policies that accrue in advance of a period: On the first day of the accrual period, workers will receive an installment of the total yearly time off allotted in the policy.
  • For policies that accrue after a given period: On the first day of the following period, workers will receive an installment of the total yearly time off allotted in the policy.

Zenefits defaults to 8-hour day when calculating accrued time off hours, regardless of the number of hours entered for Work Schedule during policy setup. To have Zenefits calculate accrual for a workday that isn't 8 hours long, see this page.

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