If you sync your payroll and have pay periods that are:
If you are monthly or semi-monthly, the days between the end of your pay period and your check date (days in arrears) must be consistent. Time & Attendance cannot support varying days in arrears.
If you have Zenefits Payroll, contact Support to have your pay schedule changed.
If you are using Pay Connect Reports, visit the Settings tab of the Pay Connect app to update your pay schedule.
Please note if you have multiple pay periods, this information is coming from payroll and would need to be corrected directly in payroll if it is incorrect.
Making changes to your pay period in the middle of an open pay period may result in overlapping pay periods. This typically occurs when an off-cycle is run directly in payroll. Zenefits will pull in the new information for the off-cycle and will correct itself when it is time for the next pay period.
When there is an overlapping pay period due to edits in the middle of the pay period, your staff may not be able to record time in the correct time period. If this occurs, they should speak with their administrator to have them record the hours on their behalf. The team member will be able to record their time as normal in the next pay period.
If you're an administrator, to change how someone enters hours in (or have them start using) Time & Attendance:
This method can differ from the default method selected in Settings. If someone's reporting method is changed to Not Reporting, that person will be removed from the list of people using Time & Attendance.
To assign a new approver for someone in Time & Attendance:
In order to help you stay compliant with meal break regulations, we ’ve made it easy to identify when staff have missed clocking out for a meal break. Here’s how to enable the missed meal break flag:
If and when someone misses a meal break, you will see a notification on both their individual timesheet and in your pay period overview.
If someone who is assigned to the clock in/out via iPad TimeKeeper app (click here to download from the App Store) reporting method loses or forgets their PIN, both the primary administrator and the person designated as approver in Time & Attendance can reset the PIN through these steps.
Project codes allow workers to track what tasks they are working on throughout the day so you can see how many hours are being devoted to different types of work. Setting them up is simple:
When there are overlapping pay periods due to edits, your workers may not be able to record time in the correct time. If this occurs, they should speak with their administrator or HR contact to have them record the hours on their behalf. They will be able to record their time as normal in the next pay period.
How to turn auto-approval for Time & Attendance off:
We have three overtime settings.
1. Standard - based on state and federal law (Dependent on the team member's work location state)
2. Custom - where they can modify weekly, daily, and double daily thresholds
3. Disabled - which turns off overtime calculations for all team members (Please note that this does not mean Zenefits will cap your workers' hours)
To change your overtime settings, simply navigate to the Time & Attendance app. Select the Settings tab and choose Overtime & Rounding from the left hand navigation menu. Click on the pencil/edit icon to make a change.
Settings can be edited for daily and/or weekly overtime customizations.
When the change is made, it will apply to ALL open pay periods. It will not be applied to past pay periods or past calculations.
You can customize your overtime calculations from the Settings tab of your Time & Attendance app. Please note, customizing your overtime means we can no longer guarantee it is compliant with your state’s regulations. Only the Standard setup is guaranteed compliant.
If you live in a state where you're penalized if you don't give your employees a lunch break, the meal break penalty setting is for you. For example, employers in California are typically required to pay out an extra hour of pay if their employee does not take a meal break before their 5th hour of work.
Any company using Zenefits Payroll can enable this for their workers using Time & Attendance.
When it comes to approving hours in Time & Attendance, you'll need to make sure that the assigned individual is in the same organization or EIN. This is because approvers in different organizations may have different pay periods, or may not use Zenefits' Time & Attendance, which would be difficult to monitor on a single dashboard view. For that reason, you'll be limited to selecting an approver who is in the same organization or EIN, so sometimes you may need to select an approver who isn't the worker's manager.
For example, let's say Jack's manager, Rebecca, is part of a different, linked organization in Zenefits. Even though Rebecca is his assigned reporting manager, Jack's approver would need to be someone within his same organization. In this example, the approver could be Kate, since she reports to the same organization as Jack.
Customizing Overtime settings by individual can be done in the People tab of the Time & Attendance app. For example, if you have an hourly exempt employee for whom you wish to calculate overtime pay, you can do this in their individual Settings page.