Rhode Island Payroll Tax and Registration Guide

Account Number(s) Needed:

Companies who pay employees in Rhode Island must register with the RI Division of Taxation to receive an Employer Account Number. Rhode Island uses the employer's FEIN as its Income Tax Withholding Number, and does not issue a separate number for withholding purposes.

Rhode Island Division of Taxation Withholding Account Number: 99-9999999 (9 digits); is actually the employer's FEIN.

  • Employers must register in order to use their FEIN as their withholding ID.

Rhode Island Department of Labor & Training Employer Account Number: 9999999999 (10 digits)

Required Payroll Documentation:

Withholding 

  • Form 941 (D, M, Q, QM) Withholding Return: This return is a good source of information to use to balance RI taxes withheld. D, M, Q, and QM refer to the filing frequency (e.g., daily, monthly, quarterly, quarter-monthly).

Unemployment

  • TX-17-18* (Quarterly Tax & Wage Report): This report is a good source of information to use to balance Employee Total Wages and employer contributions for prior quarters. 
* Note that the year is included in the form name.

Third Party Access /POA Needed:

  • No

Local Income Taxes Imposed:  

  • No

State Resources:

Visit state resources for specific tax rates and wage details

      Division of Taxation for withholding taxes

      Dept. of Labor and Training for unemployment taxes


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